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Regulation on Academic Council

The Academic Council is the highest collegial body created to manage the educational and research process of the University and to address forthcoming and strategic issues of AlmaU development.  The Academic Council (hereinafter - AC) is a collegial body of the educational institution "Almaty Management University", created to manage the educational and research process of the University and to consider the main aspects of its activities.

The Academic Council of the University is an elected body that carries out the general management and management of the educational process within the framework of the powers and competencies provided for by the Charter of the University. The activities of the Academic Council are based on the principles of collective free discussion and resolution of issues at open meetings and are regulated by the Rules of Procedure of the Academic Council. 

The Academic Council consists of the Rector, Vice-rectors, Secretary of the Academic Council, deans, directors, heads of structural divisions, as well as faculty and staff, representatives of students and alumni, as well as industry experts of educational, scientific and other institutions

The diversity of the composition of the Academic Council is designed to ensure transparency of activities and representative participation of all stakeholders in decision-making process.

 

Regulations on the Academic Council of the EI "Almaty Management University"

1. Purpose of the document

This Regulation establishes (determines) the procedure for the work of the Academic Council at the Educational Institution "Almaty Management University" (hereinafter referred to as the University).

2. Scope of the document

The requirements of this Regulation are mandatory for all employees of the University.

3. Links

This Regulation was developed in accordance with the Law of the Republic of Kazakhstan dated July 27, 2007 No. 319 ӀӀӀ “On Education” (as amended and supplemented as of February 21, 2019), “Model Rules for the Activities of the Academic Council and the procedure for its election”, approved by order and about. Minister of Education and Science of the Republic of Kazakhstan dated November 22, 2007 N 574.

4. Terms and abbreviations

The Academic Council of a higher educational institution (hereinafter referred to as the Academic Council) is one of the forms of collegiate management of the University.

The Academic Secretary is a person responsible for planning and controlling the work of the Academic Council, as well as for the regulations and documentation of the Academic Council at the University.

Documentolog- University electronic document management system.

 

5. Process order

5.1. Basic provisions

5.1.1 The Academic Council (hereinafter - AC) is a collegial body of EI "Almaty Management University" (hereinafter - EI "Almaty Management University", University), created to manage the educational and research process of EI "Almaty Management University" and consider the main issues of its activities.

5.1.2 The rules of work and the tasks of the Academic Council are determined by the Charter of the University, the "Model rules for the activities of the Academic Council of a higher educational institution and the procedure for its election" approved by the order of the acting Minister of Education and Science of the Republic of Kazakhstan dated November 22, 2007 No. 574, these Regulations and the current legislation of the Republic of Kazakhstan.

The activity of the Academic Council is based on the transparent visibility of the collective discussion of issues within its competence.

5.2. Targets and goals

5.2.1. The objectives of the Academic Council are:

  • Creation of the necessary conditions for students and faculty of the University in order to successfully implement professional training programs;
  • Providing financial support, strengthening the material and technical base of the University;
  • Assistance to the further development of the University.

5.2.2. The Academic Council responsible for the following tasks:

  • Approves the organizational structure of the University;
  • Coordinates the educational activities of the University in accordance with the Law of the Republic of Kazakhstan "On Education", orders of the Ministry of Education and Science of the Republic of Kazakhstan, state education standards, instructions and other regulatory documents;
  • Makes decisions on all issues of organizing educational, methodological, educational and scientific activities;
  • Approves the curricula of educational programs and the schedule of the educational process for each academic year, as well as plans for scientific research for each calendar year;
  • Makes a decision on the implementation (abolition) of educational programs within the existing curricula of specialties;
  • Solves the issues of creation (abolition, reorganization) of academic, scientific and other divisions having the status of structural units, in accordance with the regulatory legal acts of the Republic of Kazakhstan;
  • Reviews annual and long-term plans for the development of the University and listens the results of the academic year;
  • Resolves issues of research and other activities of the University, as well as the development of international cooperation of the University;
  • Considers the issues of filling positions of the teaching staff, researchers, heads of academic departments;
  • Considers and approves the Development Programs for the activities of the University, determines the concepts of the University development;
  • Reviews and recommends for publication textbooks, teaching aids, educational and methodological developments and other scientific and methodological literature;
  • Listens to the annual reports of the rector, vice-rectors, heads of structural divisions on the forms and methods of conducting educational, research, educational, financial, economic, informational and international activities;
  • Approves topics and supervisors - consultants for undergraduates and doctoral students on dissertation research;
  • Makes decisions on all fundamental issues of organizing educational, research and economic activities of the university;
  • Organizes control of financial and economic activities of the University;
  • Approves and awards honorary titles, nominal scholarships and prizes;
  • Considers the issues of presenting teachers and employees of the University for awards;
  • Considers other issues of the current activities of the University that require a collegial decision;

5.3. Functions

Academic Council:

  • Makes decisions on the main issues of the University's activities in the field of educational, scientific and educational processes;
  • Ensures the implementation of state programs in the field of education and science of the Republic of Kazakhstan.

5.4. Procedure for carrying out activities

5.4.1. The Academic Council organizes its work on the basis of:

  • Approved Work Plan for the academic year.
  • Regulations for the work of the Academic Council.

5.4.2. Meetings of the Academic Council are held at least once a month in accordance with the approved work plan for the corresponding academic year.

5.4.3. Meetings of the Academic Council are valid if at least 2/3 of its members are present. The member of the Academic Council must inform the chairman in advance about the impossibility to attend the meeting for good reasons.

5.4.4. The decisions of the Academic Council are considered adopted if the majority of the members of the Academic Council present at the meeting voted for them.

5.4.5. The decisions of the Academic Council are documented in a protocol signed by the chairman and secretary of the Academic Council.

5.4.6. The decisions of the Academic Council are implemented by orders and approval of the Rector and come into force from the moment they are adopted.

5.4.7. The Chairman organizes a systematic verification of the implementation of the adopted decisions of the Academic Council and informs its members about this.

5.5. Composition and structure of the Academic Council

5.5.1. The Academic Council is created by the order of the Rector.

5.5.2. The composition of the Academic Council is elected for a period of 3 (three) years and consists of an odd number of members. As necessary, by decision of the general meeting, individual changes may be made to its composition.

5.5.3. The Academic Council of the University includes:

  • by position: Rector, vice-rectors, secretary of the Academic Council, deans, directors, heads of structural divisions;
  • by election at the general meeting of the university by secret ballot: teachers and staff, one representative from students and graduates, as well as highly qualified specialists and leading scientists from other educational and scientific institutions.

A candidate is considered elected or recalled if more than 50% of those present at the meeting voted for him. In case of dismissal (expulsion) from the University, a member of the Academic Council of the University is automatically removed from its composition.

5.5.4. The Chairman of the Academic Council (hereinafter referred to as the Chairman) is the Rector. The Chairman appoints the Vice Chairman. In the absence of the Chairman, his duties are performed by the Vice President. The Chairman organizes the work of the Academic Council and ensures its activities in accordance with the legislation of the Republic of Kazakhstan and these Rules.

Chairman of the Academic Council of the University:

  • Conducts meetings according to the approved agenda;
  • Provides the floor for speeches;
  • Signs protocols, decisions of the Academic Council;
  • Convenes an extraordinary meeting of the Academic Council;
  • Organizes the interaction of the commissions of the Academic Council;
  • Submit materials, documents, draft decisions submitted to the meeting of the Academic Council of the University for preliminary consideration in the Academic Council Commission;
  • Represents the Academic Council of the University in relations with state authorities, other external organizations and public associations;
  • Decides on other issues of organizing the activities of the Academic Council in accordance with the University Charter and other regulatory legal acts.

5.5.5. The Academic Secretary is elected by the Academic Council and is responsible for the record keeping of the Academic Council.

Scientific Secretary:

  • Prepares documents for the meeting of the Academic Council;
  • Notifies the members of the Academic Council about the place, time of the meeting, agenda;
  • Registers the present members of the Academic Council;
  • Draws up the minutes of the meeting and extracts from the decisions of the Academic Council.

5.6. The working bodies of the University Academic Council

5.6.1. To ensure its activities, the Academic Council of the University, by its decision, forms permanent and / or temporary commissions (hereinafter referred to as commissions) from among the members of the Academic Council in certain areas of the University's activities, with the definition of their functions and composition.

5.6.2. The work of the commission is organized by the chairman, and in his absence, the vice-chairman of the commission, approved by the decision of the Academic Council of the University when the commission is created. Commission meetings are held as needed.

5.6.3. On behalf of the chairman or the Academic Secretary, the commissions preliminarily discuss issues submitted for consideration by the Academic Council.

5.6.4. The Commissions of the Academic Council decide on issues related to the organization of their activities, consider preliminary issues related to their competence, and submit their substantiated recommendations to the Academic Council on them. The opinion of the commission is not obligatory for the Academic Council of the University to make a decision on this issue.

5.6.5. The quantitative and personal composition, chairmen of the commission and their deputies are approved by the Academic Council by open voting by a majority vote of the total number of members of the Academic Council.

5.6.6. To solve specific problems, the Academic Council may create temporary working groups. The functions, powers and composition of temporary working groups are determined by the Academic Council when they are created.

5.6.7. Based on the results of their activities, temporary working groups provide the Scientific Council with a report on the substance of the issue in connection with which it was created.

5.6.8. Specialists, experts and interested persons may be involved in the work of temporary working groups.